The short answer
Pick SendNow if
You share decks and deal files and want tracking, NDA gates and branded rooms without a multi-user contract. From $6.25/mo.
Pick ShareFile if
Your firm exchanges files with clients all day and needs portals, request lists, e-signature and compliance like HIPAA or FINRA.
Price, plan by plan
Each row matches a need with the cheapest plan that covers it on each side. Bars show the cost of one year.
Client file sharing
SendNow costs $486 less a yearAdvanced needs 3 users, so the yearly figure is for 3.
A data room
SendNow costs $4,009.2 less a yearThe VDR plan needs 5 users, so the yearly figure is for 5.
ShareFile prices from sharefile.com/pricing; we read the lower figure as yearly billing (Advanced $18.15 and VDR $77 monthly). SendNow prices are per month, billed yearly.
ShareFile's data room needs 5 users at $69.30 each. SendNow's is $12.40/mo.
NDA gate, dynamic watermark and analytics included.
Feature table
A dot marks the side that is clearly ahead. Out of 6 rows, SendNow leads on 3, ShareFile leads on 3, and the rest are even.
Watch SendNow in action
A short video from our YouTube channel. It shows the real product, not a mock-up.
How to Create a Virtual Data Room in Minutes
Set up a secure data room with SendNow step by step: organise documents into folders and protect them with email verification, an NDA, a password and download control.
Where each one wins
Where SendNow is better
No user minimums
Start with one plan.
Much cheaper rooms
$12.40/mo compared with $346.50 a month for 5 VDR users.
Where ShareFile is better
Client portal and workflows
Request lists, forms, tasks, e-signature and automated workflows.
Compliance
ShareFile lists support for HIPAA, FINRA and SEC requirements on Premium.
What is ShareFile?
ShareFile is a secure file sharing and client portal service. Advanced is $16.50 per user per month (3-user minimum); the Virtual Data Room plan is $69.30 per user (5-user minimum), with dynamic watermarking, Q&A and NDA enforcement.
Who should pick which
Choose SendNow when
- You share documents and want tracking
- You want a low-cost data room
Choose ShareFile when
- Your firm needs client portals and workflows
- You need HIPAA or FINRA support
How to switch from ShareFile
- 01
Start the free trial
Sign up for SendNow. The trial lasts 24 hours and needs no card, so you can test it on a real document first.
- 02
Upload your files
Upload the documents you currently share through ShareFile. PDF, Word, Excel, CSV, PowerPoint, images and MP4 video all work.
- 03
Set the protection you need
Turn on an email gate, password, NDA, screenshot blocker, expiry date or watermark, link by link.
- 04
Share and watch
Send the new links and watch opens arrive page by page. Keep your ShareFile setup running until open conversations finish.
Questions people ask
How much does ShareFile cost?
Advanced is $16.50 per user per month billed yearly with 3 users minimum. The Virtual Data Room plan is $69.30 per user with 5 users minimum.
Written by
Rifana Hameem
Founder of SendNow
Rifana is the founder of SendNow. She leads the team in building secure, compliant, and analytics-rich document sharing tools for finance and professional teams worldwide.
Connect on LinkedInHow we checked
Prices were read on each vendor's own pricing page on 21 Oct 2026 and are re-checked every month. SendNow features come from the plan settings the app itself uses. SendNow wrote this page, so we list where ShareFile is better too. Spot something out of date? Write to contact@sendnow.live.