The short answer
Pick SendNow if
You want tracking and security for decks, proposals or deal files without paying for a CRM. From $6.25/mo.
Pick HubSpot Documents if
Your sales team already lives in HubSpot and wants document views logged on each contact.
Price, plan by plan
Each row matches a need with the cheapest plan that covers it on each side. Bars show the cost of one year.
Track shared documents
HubSpot Documents gives prices on requestHubSpot's Sales Hub pricing page doesn't state document limits per plan, so we don't list a price for the Documents feature alone. SendNow prices are per month, billed yearly.
Track your decks without buying a CRM seat.
SendNow Pro gives page-level tracking and an NDA gate for $9/mo.
Feature table
A dot marks the side that is clearly ahead. Out of 5 rows, SendNow leads on 3, HubSpot Documents leads on 1, and the rest are even.
Watch SendNow in action
A short video from our YouTube channel. It shows the real product, not a mock-up.
How to Share a PDF Securely and Track Who Reads It
Upload a confidential PDF, protect it with email verification, a password, disabled downloads, screenshot protection and a dynamic watermark, then see who read it.
Where each one wins
Where SendNow is better
No CRM required
Use it on its own, from the first plan.
Security controls
NDA gate, watermarks and screenshot blocking.
Where HubSpot Documents is better
Everything in the CRM
Document views sit next to emails, calls and deals on each contact.
What is HubSpot Documents?
HubSpot Sales Hub includes a documents tool that lets reps share files as links and see views on the contact record. Limits depend on your Sales Hub plan.
Who should pick which
Choose SendNow when
- You don't use HubSpot
- You need NDAs or watermarks
- You need a data room
Choose HubSpot Documents when
- Your team already uses HubSpot Sales Hub
- You want views logged on CRM contacts
How to switch from HubSpot Documents
- 01
Start the free trial
Sign up for SendNow. The trial lasts 24 hours and needs no card, so you can test it on a real document first.
- 02
Upload your files
Upload the documents you currently share through HubSpot Documents. PDF, Word, Excel, CSV, PowerPoint, images and MP4 video all work.
- 03
Set the protection you need
Turn on an email gate, password, NDA, screenshot blocker, expiry date or watermark, link by link.
- 04
Share and watch
Send the new links and watch opens arrive page by page. Keep your HubSpot Documents setup running until open conversations finish.
Questions people ask
Is HubSpot document tracking free?
HubSpot doesn't state document limits per plan on its Sales Hub pricing page. Check with HubSpot for your plan.
Written by
Rifana Hameem
Founder of SendNow
Rifana is the founder of SendNow. She leads the team in building secure, compliant, and analytics-rich document sharing tools for finance and professional teams worldwide.
Connect on LinkedInHow we checked
Prices were read on each vendor's own pricing page on 21 Oct 2026 and are re-checked every month. SendNow features come from the plan settings the app itself uses. SendNow wrote this page, so we list where HubSpot Documents is better too. Spot something out of date? Write to contact@sendnow.live.